Private Events at Westerly Library & Wilcox Park
The Memorial and Library Association of Westerly makes its meeting rooms available to organizations for non-commercial, cultural, informational, educational, intellectual and civic purposes, as well as for community gatherings. A library co-sponsored program/learning event offered to the public must be approved by the Executive Director, and must reflect the library’s mission “to strengthen the community and enrich lives by stimulating intellect and sparking imagination through access to literature, information, technology, nature, and the arts.”
The Memorial and Library Association also offers limited facility rentals to community groups, non-profit 501(c)(3) organizations, private businesses and/or individuals, and government agencies, in accordance with library policies and State and Federal laws. Meeting rooms are not available for the benefit of private individuals, commercial purposes or fund-raising purposes.
Each organization requesting use of the meeting rooms must submit an application and agree to abide by the Private Meeting Room Rental Policy (click here for the overview and application). Failure to do so will result in cancellation or refusal of reservations in the future. Use of the rooms does not in any way constitute an endorsement of the group’s policies and/or beliefs by the library.
The Memorial and Library Association Board of Trustees reserves the right to determine appropriate use of the rooms, to assess fees for such use, and to cancel or reschedule any programs or events, at its discretion, with or without cause or reason, and without liability.
If you are interested in hosting a corporate function, private party, family gathering, informational workshop, or other special event at Westerly Library and Wilcox Park, or would like more information regarding fees and availability, please contact our Outreach Coordinator at (401) 596-2877 x342, or email email@example.com.
For more information or to request permission to use Wilcox Park for a private event, please click here for the Park Use Guidelines and Application, or contact our Park Superintendent at (401) 596-2877 x334, or email firstname.lastname@example.org.
Meeting Rooms and Facilities
Auditorium- The Auditorium is available for programs, meetings and special events. The space is pre-set for 50 guests in row (audience) seating. The 41’ x 34’ space can accommodate a maximum capacity of 85 people (dependent upon layout). A baby grand Steinway piano is available in the Auditorium, however, it is the user’s responsibility to have it tuned by an organization approved vendor.
Third Floor Terrace Room- The Terrace Room on the third floor of the library offers multi-use functionality from public meetings and educational programs to workshops and private events, and can accommodate a maximum capacity of 75 people (dependent upon layout). The 43’ x 43’ space includes restrooms, kitchen facilities, and access to a Terrace overlooking Wilcox Park.
Roberts Room- The Roberts Room, located on the second floor of the library is a small, semi-formal meeting/conference room space that can accommodate up to 12 people for seated round table discussions or gatherings. Typical use of this space includes meet-ups such as the Adult Writers group or Literacy Volunteers, as well as private meeting reservations.
Hoxie Gallery- The Hoxie Gallery is a public art gallery that generally displays the work of local area artists. In keeping with the overall mission of the Memorial and Library Association, we offer art exhibits to the community by providing exhibit space for area artists. Each exhibit is booked for the period of one month. The Hoxie Gallery is available for limited private use after hours only, and is subject to the approval of the Executive Director. Due to the nature of the space, and the range of art exhibits that are displayed, reservation policies and procedures differ for use of the Hoxie Gallery.
Floor plans and more specific information about meeting rooms, furniture and equipment are available. Restrooms are located on the third-floor for the Terrace Room, as well as on the second-floor for the Auditorium, Hoxie Gallery or Roberts Room spaces. All event spaces are accessible by elevator and stairs.
Meeting room reservation fees help support the Memorial and Library Association and the many programs and services that are available at Westerly Library and Wilcox Park. We appreciate your support and we thank you for considering Westerly Library for your event!